Performers FAQs

Both individuals and groups can apply to be performers.

You can apply to perform any kind of performance that showcases your culture. This could include dance, music, song, spoken word, performance art, a choral group, a cooking demonstration, acrobatics, or a ceremony.

Are there any restrictions on the duration of performances?

  • The minimum performance time to be involved in a Cultural Showcase is approximately 5 minutes.
  • The minimum time to have your own allocated time slot is 10 minutes.
  • The maximum performance time is 40 minutes.

How do you choose the performers?

Volunteer Performers

Volunteer Performer applications are considered and assessed in relation to the following factors:

  • cultural and entertainment relevance and value;
  • available stage time across the 3 days;
  • the duration of the performance;
  • alignment with the festival’s cultural entertainment program including stage placement considerations.

Professional Performers

Professional performer applications are considered and assessed in relation to the following factors:

  • cultural and entertainment relevance, quality and value;
  • available stage time across the three days of the festival;
  • the duration of performance;
  • the number of ‘sets’ that would be performed for the requested payment; and
  • alignment with the festival’s cultural entertainment program including stage placement considerations.

Can I request a specific time slot?

To manage the large and complex program across multiple days and stages, we ask you to make yourself available for the entire weekend. You can request a day or a Cultural Showcase that you would like to be included in, but it is at the festival team’s discretion whether it can be accommodated.

I have accessibility requirements. Can I still participate?

Yes, festival organisers are committed to ensuring the event is as accessible and inclusive as possible and all efforts will be made to provide reasonable adjustment where possible for Performers. Please let us know in your application what assistance you may need.

Do I get a soundcheck?

There may be time between the performance prior to yours and your time slot to have a quick sound check, or it may occur at the start of your allocated performance time. Providing the team with your instrumentation and stage plot early will make it easier to have a quick, 5 minute sound check before your performance, however this will be at the discretion of the festival Stage Managers.

What do I need to provide at the festival?

Please bring all things you need to perform, including costumes, makeup, and instruments. If you have set pieces, please speak with the festival team about the process for getting them on and off the stage.

The festival will provide a backline so you do not need to provide your own sound system or microphones or drumkit, but if in doubt, please speak with the festival team.

Why do I have to provide a set list and stage plot so early?

Knowing set lists and stage requirements at an early stage will help the festival team plan the overall entertainment program. It will also ensure that the necessary backline and staging requirements are available and properly set up in advance. This minimizes the risk of technical difficulties during the festival and allows for any necessary adjustments or troubleshooting ahead of time.

Performers will be given the opportunity to update their set lists and stage requirements in the lead up to the festival.

Do you provide a backline?

Yes, a detailed list of available backline will be provided to performers once all stage requirements have been reviewed and the festival AV team has been consulted.

Do I have to use the festival backline?

Performers can apply to bring their own backline equipment where it is not provided by the festival, or if their performance relies on a specific item. Any additional equipment must be approved by the festival team in advance via the stage requirements submission.

We strongly suggest that performers use the available equipment if they can, to ensure changeover between acts is quick and efficient. Bringing your own backline may result in longer changeovers and a reduction of your performance time.

Do I need insurance?

Yes, all performers must be covered by Public Liability Insurance of $10 million or over that is valid during the festival dates. Performers may be covered individually or as a group under an organisation.

We also recommend you insure any equipment, costumes and props of significant value.

The festival will not accept liability for any theft, damage, safety or functionality of performer’s props, costumes or equipment.

What are the stages like?

The festival stages are designed around overall performance requirements and will be finalised after applications are assessed. Stage details will be shared with performers once all stage requirements have been reviewed and the festival stages team has been consulted.

Are there change rooms available?

Yes, all festival stages will have at least one change room available. In most cases there will be 2 separate change rooms per stage available. Change room details will be shared with performers closer to the festival.

Can we busk at the festival?

Busking will not be allowed on the festival footprint during festival operational hours. If you are interested in doing a busking-style or roving performance, please apply as a festival performer.

Where can I drop off my gear?

Performer and equipment drop off locations will be available at certain locations across the festival footprint. Information on these drop off locations will be provided closer to the festival.

Can international artists apply?

Yes, international artists can apply.

Will you help with my visa?

If accepted into the festival’s entertainment program, the festival team will be able to supply a letter of confirmation to support visa applications. The festival team does not have the resources to provide anything beyond this letter and will not assist with any other visa application enquiries. Your best resource for assistance with visas will be the Department of Home Affairs website

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