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Participation Policy for the 2017 National  Multicultural Festival

2017 National Multicultural Festival Participation Policy [PDF 181KB] [Word 133KB]

Objective of the National Multicultural Festival:

The key objective of the annual National Multicultural  Festival is to provide a platform for the celebration of the rich cultural  diversity of the Australian Capital Territory through the participation by  members of multicultural community groups showcasing their respective cultural traditions  and heritage. This event aligns with the ACT Government’s vision of a socially inclusive and interactive society, one  in which everyone in the community feels valued and has the opportunity to  participate fully in the life of our society.

The  National Multicultural Festival is also used as a vehicle to promote languages  as required by the ACT Multicultural Framework  2015-2020.

Purpose of the Participation Policy:

The  dual purpose of this Participation Policy is to provide a framework that ensures  that the opportunity exists for Canberra’s culturally diverse community groups wishing  to showcase their respective cultural traditions as well as to ensure the  financial viability of the event into the future.

Dates for the 2017 National Multicultural Festival

The  2017 National Multicultural Festival will be staged from 17 February to 19 February  2017.  A printed program of the 2017  event will be available in January 2017.

Guidelines for Stallholders:

All  Community and Information stallholders in the 2017 National Multicultural Festival  must be incorporated bodies and registered as an organisation under the Associations Act 1991 or under the  auspices of an incorporated body.

All  stallholders must have public liability insurance to the value of no less than  $10 million.
All  stallholders selling alcoholic beverages must include food for public  consumption or heritage and traditional items at the point of sale and must  apply for a liquor licensing permit.
Stalls  found not to comply with requirements as outlined in the Stallholder  Information Sheet, including appropriate tagging of electrical equipment and  liquor licensing requirements will be shut down.

Charging and Allocation Regime:

Stallholders  applying to participate for the three days will be given preference for  location in the footprint and will remain at the same site for the duration of  the event.

Canberra  City businesses will be given preference over commercial operators to  participate and will be charged at the commercial rate.

Stalls  will be allocated based around a number of factors including:

Where  goods (food/craft) are being sold, the following charges will apply:

The  charges for Community stalls will be:

The  charges for Commercial stalls will be:

The  charges for information stalls will be:

If  information stallholders select any other packages outside of the above, they will  be charged the community rate.  

The  charges for Diplomatic cultural stalls will be:

If  Diplomatic stallholders select any other packages outside of the above, they  will be charged the community rate.

Please  note:

To ensure as  many communities as possible are able to participate in the Festival, stall  allocations may be restricted to 3x3 in the event that interest exceeds  capacity. Applications for 6x3 may be offered a 3x3 stall if space on the  Festival footprint becomes an issue.

Power charging regime

The  Festival will only provide 10 and 15 amp power to stalls at the price of $80  per unit. Stallholders requesting 20 amp power leads will be charged $135 per  unit and three phase power will be $230 extra per unit.

Applications and payments

Stall  applications must be completed and submitted online and stallholders must make  payment by cheque, EFT or money within seven (7) working days of receiving the  invoice by the Territory.

Stallholders  with outstanding fees from previous festivals will be excluded from  participating in the 2017 event.

Applicants  wishing to seek a waiver of the stall charges should do so in writing to:

Director
Community  Participation Group
Theo Notaras  Multicultural Centre
GPO Box 158
Canberra  ACT   2601

Written  cases for waiver of the charges will be considered ONLY where community groups can demonstrate  financial hardship and plausible reasons for not applying for financial  assistance under available grants programs.

Implementation timetable:

Applications  for participation in the 2017 National Multicultural Festival will open on
15  August 2016 and close on 14 October 2016.

Stalls  will be allocated as the applications and payments are submitted.  If the number of applications for stalls  exceeds the available number of stalls, priority will be given to those organisations  that have committed to three day participation, and/or are ACT based community  groups.

Applicants  who do not receive a stall for the Food and Dance Spectacular on
Saturday  17 February 2017 will be able to negotiate stalls for the Friday or Sunday of  the event and/or be placed on a reserve list for Saturday.

Stall  allocations will be by letter to successful applicants by no later than 15  January 2017.

Stall  allocations will also be announced at the two Information Sessions for stallholders  in December 2016. All participants are required to attend this valuable,  informative session.

Entertainment policy guidelines:

Local  multicultural community groups who wish to showcase their cultural traditions  through performances will be given preference in the allocation of performance  slots on the stages during the 2017 Festival.

All  groups interested in participating in the Festival as performers must submit a formal  application which includes a brief description of their performance and provide  information on the age range of the performers by 30 September 2016, including  any special sound, lighting or other requirements. Incomplete forms will NOT be  accepted.

Community  groups that receive multicultural grants to perform at the Festival must complete  the standard application form available on the website and through the Community  Participation Group, and make themselves known to the Entertainment Coordinator  by 14 October 2016.

For  more information, please visit the website: www.multiculturalfestival.com.au